Bank reconciliation software for restaurants

Bank reconciliation is the process of matching every transaction in your bank account to its source — supplier invoices, POS deposits, payroll runs, card processor settlements. In a restaurant the volume is high and the moving parts are more complex than a typical business: card payments lag the sale by days, delivery apps settle weekly net of commission, and supplier invoices can run into the hundreds per month.

Three things make it harder. Card sales hit the till today but the bank deposit lands two to four days later, net of processor fees. Delivery apps (Uber Eats, Deliveroo, Just Eat) pay weekly with commission already deducted. And the volume of small supplier payments — produce, drinks, cleaning, repairs — is far higher than most non-hospitality businesses ever deal with. Generic bank reconciliation tools weren't built for any of this.

Weekly is the minimum for a single venue, daily for groups of ten or more. Anything monthly means you're learning about supplier overpayments, missed deposits or processor errors a month after they happen — long after they're easy to fix. The benchmark table above shows typical times by venue size, both manual and with Dishboard.

No. Dishboard sits alongside Xero or Sage, not in their place. Your accountant still uses your accounting software as the books of record, files VAT, and runs year-end. Dishboard handles the heavy lifting on accounts payable and bank matching at line-item level — then sends clean, matched data into your accounting stack instead of raw transactions.

Dishboard tracks the full chain: POS gross sales today, processor batch net of fees over the next few days, then the bank deposit. Each stage is matched automatically, fees are split out, and you can see exactly when card revenue from a given shift will land. No more guessing whether yesterday's £1,840 in card sales will deposit as £1,802 on Wednesday.

Yes. Each delivery platform has its own settlement schedule and commission structure — typically weekly, net of commission, with separate handling for delivery fees and customer tips. Dishboard pulls the platform statements, matches the payout to the orders, separates commission from net revenue, and reconciles the deposit when it lands in your bank.

Tips paid to staff and service charges treated as tronc are separated from sales revenue, so VAT isn't charged on money that's passing through to the team. Dishboard keeps tronc payments visible for your payroll and HMRC reporting, but they don't pollute your sales lines or your VAT returns.

Open Banking is FCA-regulated and read-only by design. Dishboard sees your transactions but cannot move money, initiate payments, or change anything in your account. The connection is secured to UK banking standards, can be revoked from your bank app at any time, and never asks for your card details or password.

Yes. Each venue's bank account, deposits and supplier invoices sit in one ledger with per-site and group views. Drill down from group total to a single transaction at a single venue, catch site-level discrepancies before they hit the consolidated P&L, and export one reconciled set of figures for your accountant.